The Editorial Staff
Content Preparation
Workflow Once You Submit Your Final Manuscript
The Technical Manuscript
Checklist (MS-Word 77k)
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General Author Guide
For higher education authors, this general guide provides in-depth information on how to submit a proposal, an overview of the Prentice Hall production environment, and compositor's guidelines. Includes link to an online submission form.
Technical Author Guide #1
For computer science and engineering authors who WILL NOT be providing Prentice Hall with camera-ready copy.
Non-Technical Author Guide #1
Covers the entire workflow cycle, from submissions of your manuscript to final revisions and publication. For PTR authors NOT providing Prentice Hall with camera-ready copy.
Non-Technical Author Guide #2
For PTR authors who WILL be providing Prentice Hall with camera-ready copy.
Technical Author Guide #2


The terms revision and new edition are interchangeable as we use them; our practice is to call the first revision the "second edition," the second revision the "third edition," and so on. A revision usually requires a major overhauling of the book to reflect advances in research and theory. Consequently, the type-or much of it-must be reset.

Your editor will notify you when your book requires revision and will advise you when the manuscript must be completed to meet a proposed tentative publication date.

Once a revision is decided upon, as much care should go into it as went into the original edition. In general, the length of revision should not exceed that of the previous edition. A longer book manufactured at a cost far higher than that of the previous edition may be very difficult or impossible to price competitively.

Preparing the Manuscript
Before you start work, we will send you the review file on your book-comments and criticisms on the strengths and weakness of the text and recommendations for improving it. Study these carefully; they may be helpful in preparing your copy. It is a good idea, too, to study all recent competing books-not with the idea of imitating them in form or content, but merely to make sure that your book compares favorably on all important points. With the review file we will send you two copies of your book, as well as electronic files when and if possible, so that you may make changes directly in the files.

We suggest that you work directly in the files as much as possible. Make all your changes without regard to formatting issues. Focus on the new content. If pages are to be made by Prentice Hall, we will worry about the formatting later, just as we did for the first edition. Follow the same procedures as in the first edition of your book. When you are ready to submit your files to us, make sure that you also submit 2 copies of complete, up-to-date, and accurate files. If you need to make any changes after that stage, mark them on the hard copy. The files must match the hard copy (before you handwrite anything in the margins).

You MUST SPEAK with your editor to decide the best way to proceed with the revision in terms of manuscript preparation. If it makes sense, we prefer to work electronically. However, some of our legacy material is not available electronically. If you originally provided your book as a finished electronic file or if we made pages using a desktop program (in Microsoft Word, Quark Xpress, FrameMaker, LaTeX, or another page-makeup program, for example) it will be easier for you to do the revisions to the file yourself and submit the new file for the next edition.

If you did not originally submit an electronic file, but you now have the ability to produce a book electronically, speak to your editor about the possibility of getting the electronic files of your book to revise electronically yourself. We may have produced the book utilizing a desktop system ourselves or we may be able to provide you with ascii files that will minimize the need to re-key everything.

Checking the Manuscript
Give the manuscript a complete and careful reading, paying particular attention to the following points:
  1. Make sure there are no awkward breaks, no difference in style or method of treatment between old and new matter.

  2. Watch out for "dated" references in the original material ("recently," "a few years ago") to people, places, or events.

  3. Bring tables up to date.

  4. Delete ancient references in footnotes or supplement them with later material; change "ibid" references that are no longer applicable.

  5. Revise all bibliographies rigorously, weeding out obsolete and out-of-print titles (unless they are indispensable references that have not been superseded) and adding new books and the latest editions of old ones.

  6. Check the presence and numbering of all tables, illustrations, footnotes, equations, and other items numbered in sequence, particularly where changes have been made in their order and number; verify all cross references to them.

  7. Delete page cross references ("see page 68") and substitute "see page 00" so that the necessity of supplying a corrected reference will be called to your attention in page proof, if your references are not tagged in your files.

  8. Make sure that all last-minute changes and substitutions are reflected in the table of contents and in the lists of tables and illustrations.

  9. Assemble new illustrations and the original art for the illustrations being picked up from the previous edition. Provide a new file containing captions for the new illustrations; indicate in the manuscript any changes in figure numbers or captions for old figures. If you are supplying new electronic art files, be sure to include the application file for each figure as well as an EPS version of each.

When your manuscript is complete, make two copies. Send the original to us and keep the copy for your records.

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